11 am
Owners present:
40
Board Members Present - Steve Stemhagen (President), Sue Hannah (Vice
President), Alice Carey
(Treasurer), Barb
Wakefield (Secretary), Wilbur Dukes, Harold Mattoon.
TAYLOR BAY BEACH CLUB
October 6th, 2012
FALL SPECIAL OWNERS MEETING MINUTES
Open Meeting:
A motion was made to approve the Spring General Membership Meeting
Minutes from May 5th, 2012. Motion passed.
Sewer system Report (Made by Bill V, the plant operator)
Water is now on a 7 day cycle for chlorine
Everything is going as planned. Maintenance is being done. There have
been some noise issues. Will need an engineer to remedy the issue.
Replacement of the Headed pipe could remedy the noise but it needs to
be engineered.
The state keeps adding more regulations, which will cost us more to
operate the plant in the future.
The wall thickness needs to be tested of tank. To test integrity and get
estimate.
Presidents Report
The centralized number for Taylor bay is (253) 778-6008. This
contacts all the board and then we can get back to you.
There is a new policy (Policy 12-01, Failure to pay Non-Compliance Fines)
Which allows us to fine people and shut off water if fines are not paid.
There have been some recent thefts in the neighborhood. The security
system at the gat is for protection against vandalism of the gate. It does
not show license plates. It’s on a 24 hour loop. Home owners need to
protect your personal property.
No boats are to be left at the beach in the winter, it is not storage. If you
have a boat at the beach, take it home.
Please be kind and pick up after your dog. Scoop the poop, even on the
back loop. The back loop gets mowed and maintained, no one wants to
run it over or work around it.
Treasurers Report:
Road Assessment
$44,459.27 Collected in 2011
6,974.03 Collected in 2012
$51,433.30 Total Collected
Income
Collected Dues in 2012
($35,457.84) Paid to Northern Asphalt in 2011
($14,801.09) Paid in 2012
($50,258.73) Total Paid for Road repairs
$1174.57 Balance in Road repair fund
$230.00 from 2009
$520.00 from 2010
$3158.17 from 2011
Total
3,908.17 (transferred to Key Saving Account)
2012 Dues (Paid in 2011)
$10,832.49
2012 Dues (Paid in 2012)
$74,423.10
Total
$85,255.59 (Budgeted $88,200)
We have 6 owners who are still in the rears. 3 are going to be turned over to an
attorney next week. 1 is in foreclosure, 1 is on a payment plan and 1 is in bankruptcy.
Non-Compliance Fines
592.31 (Dog fines, Yard fines)
2013 Dues (Paid in 2012)
802.84 (Pre payments by 3 members)
Expenses
2012 Budgeted to Date
$64,843
Expenses to date
$61,739
2012 Budgeted expenses thru Dec
$17,076
Total
$78,815
2012 total Budgeted Expenses
$81,919
Bank accounts:
Key Bank savings
$18,381.08
($900.00)
Road Repair Savings at $100 per
month
Total
$17,481.08
Key Bank Checking $18,734.44
Sound CU
$5,468.38
Total
$24,202.82
collected
($802.84)
Prepaid 2013 Dues
($17,076.00)
$5,149.81
Budgeted Expenses thru Dec
We will be turning 3 cases over to the attorney for collection of approximately
$16,000 of past dues. We are seeking payments, garnishments, foreclosure,
whatever we can, to receive the dues. We will be getting advice from the
attorney to see if this is a viable way to proceed. The attorney will charge a
$1500 retainer to start. The attorney fees will also be added to the
collection. Much discussion was made regarding the turning over to
attorneys
Collection policy next year will be to turn in all unpaid accounts (over 60 days
past due) to an attorney for collection.
($1174.57)
Road Repair Assessment Balance
New Business
Dues Increase- 3 page flyers were passed out for reasons to increase the
dues and other costs coming up.
Audit due to be done
Reserve study, we need to have a reserve fund for emergencies and
need a study to determine how much we need.
Water system maintenance
Sewer system maintenance, back loop pump station
Community equipment repair and replacement
Increased costs for vendors
General maintenance, replace signage, taking down trees on beach
bank, removal of moss on cabana, gutters for mailbox area, fence on
roadway to beach
Tired volunteers, if you wish to volunteer, please see a board member.
State compliance issues
Beach repair and stabilization
Road maintenance
Much discussion was made.
*A note was made to not put egg shells or coffee grounds into the sewer system. It
acts like sand and deteriorates the system.
A vote was made for a dues increase.
The vote failed. 74 votes were cast- 35 Yes, 39 No (including 34 proxy votes
that were received, 9 Yes and 25 No)
Expect a special assessment of about $150.00 to pay for needed expenses.
Presentation for the Budget for 2013:
Hand out given with proposed budget and reviewed
Budget was approved
Meeting adjourned.
Date of next Board meeting:
Saturday, November 2, 2012